Archive for LibGuides CMS

LibGuides, Literacy, and Literati Webinar

Bethany Reisch

Bethany Reisch
Librarian @ Northshore Technical Com. College

November 16, 2016: 2:00pm – 3:00pm EDT

Led by Bethany Reisch, librarian at Northshore Technical Community College, this 60min free webinar will highlight using Credo Literati tools in conjunction with LibGuides to promote information literacy. Using LibGuides to power their website, Bethany worked with students to increase usage via their feedback. Student surveys helped to inform the redesign of their Library website and the adding of additional resources via Credo LibGuides.

Join Bethany as she takes you through their journey of lessons learned and successes achieved to reach and engage students at Northshore Technical Community College.

Register Now

Fall Friday Fun! A few LibGuides Updates

We are gearing up for big LibGuides updates this fall, and while you wait, we have a few smaller features to share.

We have improved the behavior of Search Boxes so that their scope can be changed based on your preferences. Folks who are using a guide as their system homepage don’t have to worry—if we detect a redirect URL, the search box on your custom guide will automatically search the entire system.

Currently, search boxes in a guide find pages just within that guide; same for groups. Go to System Settings > General > Search Options to specify the behavior of the search box in guides:

lg_default_guide_search

CMS user? We have your groups covered, too! Specify the behavior of the search box on the group homepage as well as for the guides in the group:

lg_group_searchbox_options

Accessibility Updates

Almost all—if not all—of our LibGuides updates for the rest of this year will include features that improve the web accessibility of LibGuides. In this code release, we have made book covers and the “Back to Top” page control accessible. When you’re on the A-Z page, the page title always reflects the page contents. See what we mean by clicking on a letter, or narrowing by search or filter.
We also removed H1 and H2 as heading choices in the Rich Text Editor. Why? Because header elements such as H1, H2, H3, etc., are meant to convey the hierarchy of information. Thus, the Guide title is the H1, Box titles are H2, and any headings within Rich Text content will begin with H3 to maintain that hierarchy. (Hint: if you really want to, you can click the source button and change an h3 to an h2 or h1, but we don’t recommend it.)

Private Guides Available for Copying

We’ve added a couple of frequently-requested features to the process of creating a guide based on a different guide. It’s now possible to copy a guide if you know the URL, and Private guides are also findable. We heard from a lot of you that guides are often set to the Private status so that they are still freely-accessible and for the express purpose of sharing them as templates for other libraries. To create a guide using another guide as a template, click Create Guide, then choose whether you want a guide from your system or the LibGuides community. Search by keyword, or if you know the URL, just paste it in and voila!

Bugfixes

We are swatting small bugs along the way, and this release is no different! A bug cropped up preventing the A-Z import/update from working, so we fixed that, and we’ve fixed the loophole that allowed folks to accidentally navigate away from an unsaved Discussion Board post.

Search & A-Z Management Release is Here!

Brand new to LibGuides today are some big new updates that are sure to get your fall or spring semester off to a great start! The best news is that more is yet to come! 😃
First, let’s talk search. As we announced on August 18, we’re rolling out a new and improved search that will present you and your users with links directly to the pages that match your search terms. ICYMI, here’s that list of features for our better more efficient and effective search engine:
  • In-Context Snippets – Search results show snippets of the page where the search term appears. To see snippets, use the Tabbed search page configuration.
  • Search Focus on Page vs. Guide – This helps patrons land on the correct page based on their search term rather than guessing what is the most relevant page within the guide based on the search.
  • Faster Guide Edit Indexing – Guide changes are included in the search index within 5 minutes (we are working on getting this down to 1 minute or less).
  • Search within Guides – Restrict your search to individual guides.
  • Search within LibGuides CMS Groups – Search content within groups, with proper access permissions (e.g. internal groups only for logged-in users, etc.).
  • Separate Search Indexes for Local vs. Community – Regardless of what your community-indexing setting is your local LibGuides search will always work and local content will always be indexed for local searching within your own system.
Next, let’s talk about assets. Your database assets are possibly your library’s most valuable collection, and they are certainly sought-after. With such a prominent place in your services, they deserve an equally-prominent place in your LibGuides system.

 

On the public side of things, we’ve added a Settings tab on the A-Z List page so that you can make big changes in small amounts of time. Add a LibChat widget (LibAnswers required), change the look of the page, add Permitted Uses, and manage your Vendors and Types from one place. We’ve also brought the A-Z List page into web accessibility compliance, adding information for screen readers and making sure that all the page components and contrast levels comply. Accessibility improvements include: icons (and hidden text) indicating when links open in new windows; higher contrast ratios for icons and other text; keyboard-accessible drop-down menus, navigation by letter, and Share icons.

Login fresh to your LibGuides system to see the new pages and functionality for your database assets. Not only does each asset have a full page, but we have added more fields to the database goodness. You can filter your list on any field or attribute assigned to an individual asset. Need to know how many Best Bet databases you have for Agriculture? No problem! Which business databases allow ILL? Easy! How many are New? Trials? Popular? Check, check, and check!

We’ve also added these awesome new fields and features to make your A-Z management A-maZing!
  • Import AND Update your databases – New resources? URL change? Subject Additions? No problem, include the LibGuides asset ID in your spreadsheet to update existing databases.
  • Popular – Create a quick list to direct users to the most highly-used resources.
  • Alternative Name/Keywords – Add access points to resources.
  • Internal Note – Add information useful to the library but hidden from patrons.
  • Hide Databases – Cancelled? Down? Otherwise unavailable? Just hide it!
  • Permitted Uses – Define which resources can be used for ILL, Course Packs, the LMS—whatever you need.
  • Library Review – Write a review for your patrons and contribute it to the LibGuides A-Z Community (CMS-only).

What’s this about an A-Z Community, you ask? That will be the second part of this two-part update! Don’t worry, all additional changes are going to be behind the scenes, so you will not have to alter any templates or CSS. With the A-Z Community features, you’ll be able to analyze your A-Z holdings next to those of the entire LibGuides Community. You’ll see how many institutions have a database marked as a best bet for a subject, are conducting a trial, even what other databases share that subject assignment and other institutions’ similar subject terms. Stay tuned!

A-Z Changes, A-to-Z

If you have applied a custom A-Z template or custom CSS on your A-Z page, you’re probably wondering what tomorrow’s update means for you. Well, wonder no more! We’ve whipped up this guide for you in our Springy Support Site to facilitate the changes that are coming to templates and to CSS / HTML. Log in with your LibApps account to check out the new template keywords, changes to in-page and stylesheet CSS changes, and changes made to the HTML that make the A-Z page accessible to your users.

We will be extending those web accessibility changes to the rest of the public pages in future releases, starting in September.

Miss the memo on the upcoming new tools? The A-Z updates will be coming in the evening August 30, U.S. Eastern time, and the update to the search back-end is coming the following evening.

Big LibGuides Update Coming Your Way

We’ve been busy bees over at Springy HQ. You probably heard by now about our awesome new LibAnswers Social Media Management, or the LibCal Equipment Booking Module, and the new LibCRM product… Well, we’ve also been working on the biggest and boldest LibGuides update since we announced v2 a few years ago.

Some of these changes may affect your customizations, so all you admins out there, read on…

1. Social Guide Sharing / Guide Thumbnails / Simplified Guide Menu

We’ve made it super-easy for you to share guides on social media. Promoting content is more effective if one can associate imagery with it. Now you can take screenshots of your guides and of LibGuides homepage, and use those thumbnails when promoting a specific guide or your LibGuides system.

LibGuides Publication Screen

 

Next, we simplified the guide menu options and made the menu more compact while also reorganizing the options slightly, by their logical sequence. And, we made it easier for CMS users to assign group ownership to guides.

Before and After Publication Menus

New LibGuides Cog Menu


LibGuides Blog Post Publication2. Social Sharing & Advanced Scheduling of Blog Posts

We improved the LibGuides blogging functionality making it even easier to start using LibGuides blogs to keep your community informed.

Share blog posts on social media with one click.

Write blog posts in advance and schedule them for posting at a predetermined date/time in the future.

 


3. New A-Z Database Management Functionality

Many of you told us you want to make LibGuides *the* place to manage your A-Z databases. Well, now you can, and in the process we also created an amazingly useful A-Z Community feature (CMS-only). Use the A-Z Community to compare database holdings with peer institutions, do subject comparisons and identify subject-coverage gaps, share and reuse database descriptions, browse database reviews from fellow librarians, and more.

For both LibGuides and LibGuides CMS users, we’ve improved the local management of A-Z databases in a serious way.

  • Redesigned View – The Admin view shows you all the relevant info about the database and offers easier editing.
  • Alternative Names/Keywords Field – Improve the search accuracy for A-Z items with alternative names and any relevant keywords (e.g. primary sources).
  • Hide a Database – Hide it on your A-Z page and on guides but keep it in the admin console.
  • Popular Databases Box – Designate “popular databases” and feature them on the A-Z public page in a separate section. And soon, feature popular databases on A-Z widgets.
  • Librarian’s Review Add your own angle/advice for patrons about a given database using the new Librarian Review field.
  • Permitted Uses – Track permitted uses for each database and let everyone know which databases can be used where (e.g. ILL Use, E-Reserves use, LMS use, etc.). Define as many different uses as you need and customize the permission level for each.

LibGuides A-Z Community Statistics


4. A-Z Page Customization & Accessibility

We are making a big accessibility push with LibGuides pages and you helped us identify a few issues on the A-Z page. We addressed all of them – one of the big ones was that the Select dropdowns were not accessible so we replaced them with accessible versions. This may break your customization if you customized this aspect of your LibGuides A-Z page.

We’ve added two new template keywords “{{popular_box}}” and “{{chat_widget_box}}” to enable precise control of where these boxes appear on your A-Z page.

The A-Z page is now easier to customize without you having to work with templates. For detailed customizations you should still utilize templates but this update enables you to do two things with just a flip of a switch on the A-Z setup admin page:

  1. “Flip” the layout of the A-Z page so that the “auxiliary” column (showing popular/new/trial databases) is either on the left side or on the right side.
  2. Easily embed a LibChat or LibAnswers widget directly on A-Z page. If you have system-level customization that already embeds LibChat widgets on every page inside your LibGuides then you don’t have to worry about this.

ADMIN ALERT: If you’ve customized your A-Z template, please take a look at the A-Z page immediately after the code update to see if any tweaks to your template are needed. In most cases, you won’t need to do anything though some div elements did change due to our accessibility improvements (e.g. the dropdowns). We did our best to minimize any template/div changes but accessibility trumps all and we want the new A-Z page to be fully accessible.

The new A-Z functionality is a revolutionary step forward in LibGuides A-Z management. In the next few months we’ll release improved import features and write-API functionality so your techies will be able to programmatically update A-Z items and the changes will automatically be distributed on all widgets and relevant guide pages.


5. New Search Functionality in LibGuides

Let’s put it this way – you were loud and clear in telling us that the current LibGuides search is… shall we say “lacking”. So we went to work and re-architected the search engine from scratch. It’s now better, more efficient and effective.

  • In-Context Snippets – Search results show snippets of the page where the search term appears.
  • Search Focus on Page vs. Guide – This helps patrons land on the correct page based on their search term rather than guessing what is the most relevant page within the guide based on the search.
  • Faster Guide Edit Indexing – Guide changes are included in the search index within 5 minutes (we are working on getting this down to 1 minute or less).
  • Search within Guides – Restrict your search to individual guides.
  • Search within LibGuides CMS Groups – Search content within groups, with proper access permissions (e.g. internal groups only for logged-in users, etc.).
  • Separate Search Indexes for Local vs. Community – Regardless of what your community-indexing setting is your local LibGuides search will always work and local content will always be indexed for local searching within your own system.

In the next few months we’ll unveil document-indexing so any uploaded documents in the “Documents & Files” asset type will be indexed for searching.

LibGuides Search Results Page
Phew, so there you have it – this is possibly the most impactful LibGuides update since we released the v2 system. We are thankful for the amazing feedback and suggestions, so please keep it coming.

We have big plans for LibGuides and we’ll be accelerating the pace of these significant, big, bold updates. We can’t wait to share with you all the amazing things that LibGuides will do in the near term (and beyond)!

The new features detailed above will be released in two steps, in the evening (U.S. Eastern Time):

  1. Guide & Blog Updates: Monday, Aug 22nd.
  2. A-Z Database Updates & Search: Tuesday, Aug 30th.

We’ll do another blog post detailing and documenting every one of these changes, on the day of the code update(s).

LibGuides Webinars: Courseware Integration & Amazing A-Z Updates

Blog Post Updated: Monday, July 18th
New Tour Date Added

(30min) Two-Part Tour:

computer screenshot1. Courseware Integration with LibApps LTI

(Included with LibGuides CMS)

Embed your library content and services into courseware and watch the usage increase exponentially. What’s the LibApps LTI? Watch this 5min Refresher Video!

  • Seamlessly integrate tailored subject-specific resources inside courseware, scalable across hundreds (or thousands) of courses.
  • Create a ‘Library Page’ displaying point-of-need help, subject specialists, room bookings, and more!
  • Gather full usage statistics.

2. Upcoming A-Z Updates with Community Features

We made it easier to manage A-Z assets, added new features (internal notes, database reviews, hide databases, create popular lists, etc.), and fixed accessibility issues!

We also created something that is going to blow.you.away. A-Z Databases Community!
(Included with LibGuides CMS)

  • Run peer comparisons on database holdings to identify gaps in subject coverage.
  • See which databases are popular, best bets, etc., across the community.
  • Share and reuse database descriptions, browse reviews, and more!

Sign-Up: July Tour Dates

All times listed in Eastern Time

Exposing Credo Content Through LibGuides Webinar

Sara Davidson

Sara Davidson
Head of User Communication & Instruction
        University of California, Merced

Borrow, Repurpose, and Share

August 3, 2016 at 2:00pm EST

Led by Sara Davidson, Head of User Communication and Instruction at the University of California Merced, this 30min free webinar will highlight CREDO reusability strategies. Specifically, how CREDO content can be shared, reused, and showcased inside your LibGuides.

Sara will demonstrate how they’re using CREDO search widgets, direct linking to books, and an integrated tutorial in UC Merced’s Instruction LibGuides.

Talia Richards, from Springshare, will participate in the webinar and answer any ‘LibGuides-specific’ inquiries.

Register Now

 

 

 

Updating to LibGuides v2 – New Migration Options

Tuesday night we rolled out a shiny new updating-to-v2 process for our LibGuides v1 friends and we can’t wait to have you try it! We’ve reduced the number of steps it takes, so you can breeze right into the v2 experience. The best part? You can easily go from live with v1 to migrated and live with v2 in a DAY. Yup, you read that right. Express Migration runs both the migration and go-live processes on the same day, automatically. Intrigued? Fantastic! Let’s go through the new process & options then, shall we?

First, we have a checklist right on Admin level users’ v1 Dashboard, front and center in the middle column. It not only outlines the steps for you, but also lets you see where you are in the process. Every time a step is completed, it’s checked off! The only required steps are requesting your v2 site and scheduling data migration / go-live dates. We recommend you take a look at the others to see if there’s anything else you’d like to do (like taking training sessions on the v2 system), but they’re not required. 😉

The LibGuides v2 Info box before requesting your v2 site.

The LibGuides v2 Info box before requesting your v2 site.

The LibGuides v2 Info box with all steps completed.

The LibGuides v2 Info box with all steps completed.

And to help out on the flip side, there’s a new box on the v2 Home page for Admin level users that also tells you where you are in the process / counts down to your migration / go live dates (once they’re scheduled) and provides links to documentation, training, and your v1 Dashboard.

Let’s talk about the Pre-migration options. You can choose to pre-migrate certain things in order to assist with setting up your v2 system. Run some, all, or none of them – it’s up to you!

  • Accounts: Especially useful if you choose Express Migration, because it allows your colleagues to get in and learn the system prior to going live with it. For CMS sites, there are a bunch of new user permissions, too.
  • Databases: Get your A-Z Database Assets / List set up in advance.
  • Groups (CMS Only): User Access is a new feature of groups in v2. Pre-migrate your accounts and groups to get them set up with the new features!
  • Header / Footer: Give yourself a head start by copying over your banner image / header and footer HTML.

The Migration / Go-Live scheduling options are especially exciting. You now have three options to choose from, and the go-live process is completely automated.* No more clicking of links to go live – just schedule the date and we’ll take care of the rest.

  1. Express Migration: Migrate your content and go live on the same date! Pre-migrate accounts, databases and header/footer, then schedule Express Migration – you’ll be running with v2 in no time!
  2. Regular Migration: Migrate your content on one day, but go live on another. This is helpful if you want to review your content prior to going live. Your go-live date must be no later than 60 days after migration.
  3. Skip Migration: Some folks have chosen to “start fresh” with v2 – skip over migrating content and just manually recreate everything in their v2 system. If you’d prefer that path, great! Choose this option and simply schedule your go-live date.

If you haven’t seen the v2 system lately, join us for a training session! The “LibGuides v2 Tour & Migration FAQ” session is perfect for an overview of the system and all it can do…and we’re offering it next on Monday, July 11, 2016, so please join us!

Just want to know more about migration? We have you covered there, too, with our “Migrating to LibGuides v2” session. It’s offered on the first Thursday of each month…which means the next one is today, Thursday, July 7, 2016 at 11am U.S. Eastern time. We welcome last minute registrants, so please join us if you can!

Of course, all of our training is recorded because we know the scheduled days / times don’t always work for everyone. These new sessions will be available shortly to all customers. In v1, click the HELP button in the command bar. For those with LibApps accounts, all recorded LibGuides training is available in our LibGuides Training Videos guide.

We hope you like the new process, and as always, if you have any questions, you know where to find us. 😉


* If you have a custom domain (meaning your URL is something other than something.libguides.com, like library.institution.org), you’ll still need to coordinate your go-live date with your IT department so they can update your DNS records. The Migration guide has instructions for your IT folks, so all you need to do is copy that info and paste it into an email to them. 🙂

New LibGuides Community Site

Hello Springyverse! We are pumped to announce that we have a brand new LibGuides Community site! 🙂

We’ve completely rethought the Community site and are thrilled with the results. Guide Search, Institution Search, Librarian Search, and introducing….Springy Picks! Let’s take this one-at-a-time, shall we?

Find Guides allows you to search v2 guides (get inspired!), and the results page has facets on guide type, subjects, tags, and library type for filtering. Find Institutions helps you find other like-minded-Springyverse-LibGuides-customers, including limiting by library type and location. Browse the beautiful site screenshots or switch to table view! Find Librarians connects you with other Librarians using LibGuides – think of the collaborations & new friendships you can cultivate!

Last, but certainly not least, is Springy Picks: sites and guides that we think are great, for one reason or another. Browse all sites or guides (there’s a tab for each), or limit by subjects: sites we thought were cool because of Springy Integrations or Visual Design, or guides that are on an Interesting Topic or are there for Fun & Shenanigans (we <3 fun & shenanigans! 😉 ).

Please note: Seeing a site or guide listed in this area does not constitute permission to copy anything…you’ll need to contact the site / guide author for that! It simply means we like what they did.

A screenshot slideshow is below for your perusal…we’re sure it’ll make you want to go to the site and try it out for yourself!

This slideshow requires JavaScript.

Pre-ALA LibGuides Updates: HTML Validation, Remotes Scripts, LTI, & E-Reserves

Over the last few weeks, we’ve released a bunch of small updates and features that will make your (work)life much easier and fun to boot.

HTML Validation

It’s happened to all of us; you’ve got some widget code, and you paste it into your LibGuide’s Media/Widget asset type and blammo! It blows up your LibGuide. Turns out that your widget code was missing a closing HTML tag. Or, you’re working on some custom CSS code in your Admin Look & Feel area, and you used a single quote instead of a double quote, and now your system’s customization looks cray-cray. You frantically email our support team, and we fix it as quick as humanly possible, but it takes awhile to smooth out your panicked edges. Small HTML/CSS mistakes can have big consequences. So, to keep your stress level down, we’ve added in HTML validation everywhere we could!

How does it work?

Well, if you’re working with HTML code that is missing tags or is not formatted properly, we’ll inform you right then and there! You won’t be able to save it without fixing it; you won’t have to worry about crashing your LibGuide or breaking your customizations anymore. If we alert you to a problem, read the onscreen language and fix it. If you still can’t figure it out, follow the link to the W3C Validation Service and follow the prompts.

HTML Validation

LibGuides HTML Validation

Remote Script AssetRemote Scripts Asset

Drum roll, please! The Remote Scripts asset type has come to LibGuides v2! This content type allows the techies amongst you to embed external content right inside a LibGuides box. You can write scripts (on your own server, in any programming language) to display any type of data from any system without having to use iframes or other tricks. The content you display using your script will display inside a LibGuides box like any other piece of content.

New E-Reserves Features & Bug Fixes

We’ve added some nifty UI features to the E-Reserves module and squashed a few pesky bugs along the way.

  • Course-wide Password Requirement: Worry no more, admins! Turn on a system-wide setting to require password protection for all courses.
  • Easy Course Information Editing: When you’re adding or reviewing E-Reserve items inside a course, you can easily update course info at the same time.
  • E-Reserves Homepage Search: The E-Reserves search box on the LibGuides homepage is now working properly, where it previously returned all courses. Bug smashed!
  • Opening in New/Same Window: Decide whether links should open in a new/same window.
  • E-Reserve Stats Added to Statistical Content Summary: Easily view your total number of courses, items, and total item storage from Statistics > Content Summary.

E-Reserve Counts

LTI Improvements

If you haven’t checked it out already, our LibApps LTI is really the bee’s knees (if bees had knees, of course ;). And it just keeps getting better and better! Our latest round of improvements include:

  • Faster Metadata Deletion: Delete metadata from within the LTI tool directly rather than having to navigate to specific guides, E-Reserve courses, subject categories, etc.
  • Bypass E-Reserve Passwords: Students already inside their courseware tool accessing E-Reserves via LTI (whew!) shouldn’t have to enter another password, and now they won’t have to. Password-protected E-Reserve items bypass password protection since the student is already authenticated into their courseware tool.
  • E-Reserve Items Open in a New Window: When accessing an E-Reserve link or document, it will automatically open in a new tab.
  • Private Guides in the Manual LTI selector : When using the Manual LTI Selector, only private guides for the logged-in user are displayed in the list. If we cannot determine who is logged into LibGuides at the moment of selection, no private guides are shown.

Small Improvements & Fixes

  • mSite Builder & Mobile Safari: When Safari on a mobile device to access an mSite, tapping the ‘Full Site’ link works as it should.
  • Option to Skip Sending ‘Welcome’ Emails: When creating a new account, you can choose whether or not to send either a ‘Welcome’ email to the new account holder. This applies to the ‘Welcome to LibGuides’ email as well as the ‘Welcome to LibApps’ email, if you’re adding a user that does not already have a LibApps account.

Welcome to LibGuides Email