Archive for Tips and Tricks

ICYMI: Using LibGuides to Support Racial Justice & Create Inclusive Communities

During these frenetic times, it’s easy to miss an email or overlook an article you’d normally love to see. And while it’s the weekend.. almost… before our brains check out for the week, we wanted to highlight a few recent must-sees from the Springy community. If you have ten, or better yet, 30 minutes, we highly, highly recommend taking a look!

Must-Read: SpringyNews Article by Twanna Hodge

In case you missed it, last week’s edition of SpringyNews included an extra special guest. Written by Diversity, Equity, & Inclusion Librarian Twanna Hodge from the University of Florida, it addresses an important point – LibGuides are much more than resource webpages. They are part of how we represent our communities online. How can we engage our guide readers, cultivate inclusivity, support anti-racism, and move them to act?

Guides can provide necessary and helpful information and resources, but the work does not stop at creating a guide. Fighting for racial justice and creating inclusive communities is a consistent, life-long journey that takes time, effort, and resources. Racism is pervasive and permeates all areas of society, including libraries. Libraries do not operate outside of society, and isms and phobias are inherent in the people who work within them and the very structures of our organizations. Lean into your discomfort. Fail forward.

In her piece, Twanna continues to answer three important questions:

  1. What are resources that guide owners can provide that non-BIPOC creators tend to overlook?
  2. How can guides be built to make all users welcome and promote inclusivity?
  3. How can guides be used to start, continue, and move the conversation forward and to action?

Along the way, she points readers to some helpful resources, including:

Her article isn’t to be missed. To read it, head on over to the LibGuides Tricks page of July’s SpringyNews edition: Communities Reimagined.

Must-Watch: SpringyCamp Presentations on Amplifying Black Voices with Springshare Tools

In light of recent events, this year’s SpringyCamp added a special subtheme, Connections: Your Library & Social Justice – Amplify Black Voices with Springshare Tools. And while SpringyCamp wrapped up its two-day camp just yesterday, its recorded videos are already live!

We were thrilled to hear from Shaina V. Destine and Allison L. Sharp from the University of Tennessee Libraries and Lorin Jackson and Naja Smith from Swarthmore College.

They brought their own experiences and expertise to the table to present on creating LibGuides to recognize and include diversity, provide new opportunities to work with and engage students and faculty, and build and share collection materials from marginalized voices.

Head on over to the SpringyCamp 2020 guide to watch both days of presentations.

Here at Springshare, we’re committed to amplifying Black voices and using our tools to support anti-racism and foster inclusivity.  We thank our recent contributors for lending their voices, and we hope they’ll be widely shared within the Springy community!

Staying Motivated: Springy Projects & Professional Development

In the U.S., we’re about two weeks into social distancing and/or working exclusively from home, and we’ve started to settle into the new daily routine… at least for now. If we’re lucky enough to have flour, we’re stress-baking. We’re watching every TED Talk. We’re enjoying nightly Shakespearean sonnet readings. We’re video chatting with friends near and far.

For those who’ve also found themselves figuring out new responsibilities while they’re at home or the library is empty (or they simply can’t sit still), now may feel like a good time to start on items lingering at the bottom of the to-do list. It may also feel like a great time to find ways to avoid that to-do list. 😉

In this spirit, we’ve created an “It’d be great if I…” list of Springy-related projects to help you capture that motivation, take advantage of your product’s features, learn a new skill, or pass the time! While we’ve separated it by product, some of these ideas and skills could be applied to more than one.


LibGuides

Watch all of our training videos!

  • Strategize SEO: Review and update your site’s content to improve your search engine optimization. (newsletter tip)
  • Prep for summer: Create attractive reading lists to support your online summer reading program. (training video)
  • Fix JQuery: Find it before you realize it’s causing a code conflict. (newsletter tip)
  • [CMS & optionally LibAnswers] Create a virtual workplace / staff intranet. (training video)
  • Learn HTML and CSS.
    • Take an online class through sites like LinkedIn Learning (formerly Lynda.com) accessed through your local library, Codecademy, freeCodeCamp, or Udacity.
      • Some courses provide a live space to practice coding. Please use these and not your LibGuides site. 🙂 We are unable to fix custom code or create it for you.
    • Pro tips for adding custom HTML/CSS/JS into your site:
      • Use media/widget assets for all custom code added to guides so you can troubleshoot your code. We can’t stress this enough!
      • [CMS only] Create a new group to use as your sandbox and add code to its look and feel area.

Did you know that our newsletter includes LibGuides tips and tricks? The early March edition included Springy site cleaning ideas. Sign up to receive the next issue, slated for sometime this summer. 😀

LibAnswers

  • Create a robust internal staff knowledge base: Break out policies, login details, and staff-only information into individual restricted FAQs. It’s easy to search, browse, embed, and link them! (SpringyU FAQ groups and individual FAQ courses)
  • Start a virtual scavenger hunt using SMS. (training video)
  • Perform a full site cleaning. (training video)

Take the SpringyU course.

LibCal: Migrate from Room Bookings to Spaces

We haven’t set a sunset date yet, but it will eventually happen. Over the last few years, our development team has been busy adding new features to Spaces, the new room bookings module. Now is the time to complete the migration process, while your physical library doors are closed or your study rooms have reduced bookings.

Spaces features:

  • Easily set and change the opening hours rooms by campus/branch, location, or type.
  • Create and manage recurring bookings.
  • Set regular account permissions to limit who can create and edit bookings, mark who showed up, and adjust opening hours.
  • Create calendar events from the Spaces booking.

Take the SpringyU course pictured above and check out our FAQ that spells out this process from start to end.

LibWizard

  • Collect stories from students and patrons to build an online archive of your community’s experiences. (forms Springboard)
  • Survey your patrons to discover what types of online services they’d like to see. (surveys Springboard)
  • [Full subscribers] Create tutorials on how to access library resources, add LibGuides content to Blackboard/Canvas, or anything else that comes to mind! Extra credit if you create custom videos and images. 🙂 (standalone and embedded tutorials Springboards)

It can be difficult to stay motivated during this time, but we hope this list will provide you with some inspiration. For even more learning opportunities, register for an upcoming training session.

Thank you to everyone who has checked in these past few weeks. Wishing you all safety, good health, and even a few moments of peace during this crisis.

Resource Sharing with Patrons (and Fellow Springshare Users)

It’s an uncertain time for everyone, and while we’re all in this together as a community, some of us are literally in this together, sharing the same work and living space, for the foreseeable future. Parents (including our own Springys) may find themselves with children suddenly at home who may or may not have lesson plans or structured activities.

As schools are closing, people are hunkering down, and libraries find themselves grappling with the best way to serve and protect their patrons; sharing informational, educational, and entertainment resources online has become more important than ever.

To that end, we wanted to share some resources with you! These are for any fellow parents looking for kiddo distractions that encourage learning and librarians looking for guide inspiration and virtual programming ideas.

Here’s our list of interactive at-home learning sites our Springy parents have discovered or had recommended to them:

Do you have any sites to recommend? Add them as a comment. 😀

Sharing resources with Springshare tools

As you’re finding sites, videos, and other helpful resources for your patrons, here are just a few ways you can use Springshare’s tools to get the word out to your patrons:

Sharing resources with fellow Springshare users

For library staff able to work from home, now may be the time to update LibGuides and LibAnswers sites, create virtual programs and appointments using LibCal, and shift services in general. We’re here for you during this time! And our support ticket numbers tell us that you’ve found us, too. 😉

With many of us former librarians ourselves, we’d be remiss if we didn’t point out all of the online resources we have available for you and your fellow coworkers.

Here’s what we have freely available to our customers 24/7:

Springshare Help Center

Springshare Help Center

  • The searchable Springshare Help Center is great for finding answers to individual questions.
    • For those looking to complete multi-step tasks, like setting up LibChat widgets and the LibCal Appointments module, take a look at our Springboards that combine FAQs with step-by-step guidance and planning considerations.
  • Our training video library of past sessions also includes help guides and resources. We regularly update videos with our newest sessions!
  • SpringyU, our self-paced learning platform, currently features bite-sized Blocks and full Courses for LibCal and LibAnswers FAQs The team is adding more content as it’s being completed!

Our training team is also hard at work creating new sessions for librarians adjusting to the recent shift to online services. Here are some upcoming training sessions specifically for digital services:

  • Teaching Online: Webinar Tips from the Springys – Here at Springshare we do the bulk of our training online. Join us for a 20-minute session where we will share some tips and tricks we have learned to make online teaching easier for you to do and easier for your users to follow.
    • Date: Thursday, March 19, 2020, from 1:00pm – 1:20pm U.S. ET (UTC -4)
  • Use LibCal Appointments to Book Virtual Help/Reference Sessions – With the changes in how we are interacting with patrons, learn how to use LibCal to allow users to book Online Help Sessions with Appointments.
    • Date: Thursday, March 19, 2020, from 2:00pm – 2:45pm U.S. ET (UTC -4)
  • Keeping Important Info Up-to-Date with LibAnswers – We will look how to manage important information about your library, school, university or business, etc, in relation to the current crisis by creating a Covid-19 FAQ Group in LibAnswers.
    • Date: Friday, March 20, 2020 from 1:00pm – 2:00pm U.S. ET (UTC -4)
  • Build-a-LibGuide for a Class That’s Just Gone Digital! – With changes to how classes are being conducted, we need to adapt our methods for sharing information and resources. Join us for a 40 minute session where we will look at creating a guide to support a course that’s recently just gone online.
    • Date: Monday, March 23, 2020 from 12:30pm – 1:30pm U.S. ET (UTC -4)

You can find all sessions related to online learning in response to COVID-19 on our training calendar.

Finally, we have a couple of resources for librarians to help each other!

  • The LibGuides Community site – searchable guides, institutions, and librarians
  • The Springshare Lounge – a dedicated place for Springshare customers to ask each other questions and share information
    • Current LibApps users can request access to the lounge by clicking Sign Up

Many of us are just beginning to adjust the new reality, and we hope these will help you in the process of getting information out to the community and moving library services online. Again, we’re here with you every step of the way. 🙂

Tis the Season for (spring)Sharing – Tip #2: Keep Patrons Informed

Tip #2 – Keep Patrons Informed

We’re getting down to the part of the season where there are atypical hours and even closures either due to inclement weather or observed holidays. Just as important, there are some libraries that are anxious to let patrons know that they will, in fact, be open. LibAnswers has so many features in place that let you get ahead of the questions by taking a few proactive steps to keep your patrons in the know.

 

Honor Your Social Obligations 

The LibAnswers system has a Social Media Management tool built into it. Most libraries use it to broadcast details on all the fun happening at the library, but don’t forget, besides reminders, it’s designed to help you plan ahead, too! You can create and schedule Tweets, Pinterest pins, and Facebook posts — all from right inside LibAnswers. So, make sure to utilize these channels to let your patrons know:

  • About any changes to services at your library
  • If you’ll have adjusted or abbreviated hours
  • And, share any days you will be closed

Just go to Social > Create >  Select the Channel (Facebook, Twitter, or Pinterest). Customize your message and schedule it to post at a future date and time. You can do this to maintain a social media presence even when you’re not open, or just to keep ahead of your to-do list. It doesn’t have to be critical FYIs… schedule any post!

Get Proactive About Your Answers

The beauty of LibAnswers is that — no matter which channels a patron prefers to use to communicate with your library, you can be there just by signing into the LibAnswers Platform. To save you and your team a lot of time during these weeks, write out the answers to your super popular FAQs of the season and then place them everywhere you need them.

  • FAQs – Wish you had Seasonal FAQs for those who like to search for answers? You can have them with the Status Change feature! Create the FAQ > select Change Status > opt to Schedule a Status Change. This means you can change the status to published just at the beginning of the season so that it’s not in the system all year confusing people. Instead the seasonal FAQ can be published when you want and then also be unpublished at a date you choose, as well. These can also be useful for extended hours during finals, etc. 
  • Macros – Create a few macros for tickets and SMS messages. When those queues fill up with questions like, “How late are you open today?” you can effortlessly tackle them one by one with your macros in place.
  • Canned Messages – LibChat allows for system-wide canned messages. So, Admins, go ahead and create some ready-to-go answers for your whole staff to use when chatting. Label them Thanksgiving Hours, Exam Hours, Holiday Closings, etc. Just be sure they’re clear at-a-glance because chat is a speedy endeavor, then let the team know they’re available for use! These canned messages can be easily re-ordered so that you can move them to the top when the time is right!

Have a Backup Plan

Some libraries operate with minimal staff during these last weeks of the year. Find out who is going to be part of that skeleton crew and see if they’d be willing to be set up as a fallback monitor to be designated in your LibChat widget. For instance, if the Reference Department monitors the widget for questions that come in, see if Circulation would be okay to have new chats sent to them in case the Reference Department is offline. It’s also possible to select specific operators. LibStaffer could help you know who’s working.

This time of year, doesn’t have to be so unpredictable. When you are open, use the Internal Notes field in Reference Analytics to leave a tag like “Holidays”. It will help you search for all the transactions — for which you recorded analytics from live ones to chats to tickets, etc. — that happened during the holiday season. This data will help you see if your patrons are engaging pretty heavily or even at a normal level with the library, or if it’s really quite slow at this time like you imagine it would be. Let the data replace the guesswork.

From all of us at Springshare, “Enjoy the rest of 2019 and we’ll see you in the new year!”

LibAnswers 24/7 Global Cooperative

Interested in looking ahead? We have a recording of the LibAnswers 24/7 Co-Op Sneak Peek session for you to view. To watch, click here.

Tis the Season for (spring)Sharing — Tip #1: The Eventful Library

Tip #1 — The Eventful Library

What’s on the schedule for these next three weeks? Is it chaos, or cookies? This time of year, most libraries have event calendars that are jam-packed! LibCal is just as full of tremendous features — as your libraries are of eager patrons. Let’s make a list (and check it twice) of the ways you can ensure that you’re doing your level best to keep your library eventful and jolly.

Everything’s Better When You Make it from Scratch

While we do have options in place to make it easy for you to set up repeating events, December calendars tend to have a lot of unique offerings. Start from the beginning by taking advantage of the integrated space and equipment booking feature. At event creation, go ahead and reserve the auditorium for the Winter Poetry Reading and, while you’re at it, reserve a podium, microphone, and that projector to mimic falling snow behind your readers. Don’t forget to use the setup and teardown padding, if there’s a lot to do.

 

 

The More the Merrier

Marketing can be an intimidating concept. Just remember that there’s a reason people judge a book by its cover. A picture’s worth a thousand words. LibCal allows you to draw your patrons in with featured images — both in the Daily List view and, more recently, the Daily Card view. This can be done even after the event has been created. So, put your best photo forward and pull in those attendees! With the right image, that Ugly Knitting Party could easily become a hot ticket.

Don’t Cut Off the Tags

Tags are good when you’re creating events. Want to ensure the tags work for you? You’d have to always remember to add the Audience and Category right from the start. To establish this as part of the process, you can make the fields required for all new events. The Audience can be adult or all ages, faculty or first-year students. Have as many as you like. They’re easy to create and manage. Categories allow for even more filtering. LibCal has System-Level Categories and also Calendar-Level Event Categories. These designate the kind of event like Book Club, Crafts or Holiday, etc. Using these tags will help your patrons find events that might be of interest to them. One might be looking for a craft event for teens. Someone else might be looking for database help for transfer students. You’ve got all this excellent programming lined up, make sure your patrons can find events and get excited about them.

If registration is required, make sure that you encourage patrons to register by creating an Event Button that you embed on your library website, in a related LibGuide, or anywhere you know your patrons are visiting.

 

Enjoy Top Billing

The Billing feature in LibCal allows you to have integrated online payments natively built right into the system to collect payment online via card or in person. If you’ll charge patrons to attend some of the special events at your library this month, you’ll be happy to know that you won’t have to push folks out to some other external site when it’s time to pay. Having a 3D Printer event where people make snowflakes? They can pay for the event right at the moment of registration or opt to pay at the event.

In our October update, we modified the status and processing of refunds for in-person payments. Now, if a booking or registration that was paid for in-person is canceled, the status will change to “refund due”. The Springshare team has worked very hard to make sure you and your patrons feel comfortable with the whole process. Not having to go to out into the cold to, yet, another interface is part of that. Billing currently supports five currencies and you can, of course, see a record of all completed payments, refunds, and cancelations. You know how frustrating it can be to untangle a string of lights. LibCal keeps your records straight.

 

So, go ahead and promote those “Hot Cocoa Mixers” and your “Hit the 2020 Ground Running” resume workshop. LibCal features make it easy to have successful events time and Father Time, again. And, if you really want to be a star, send out a LibWizard survey afterward!

 

Springshare Helps You Manage Library Schedule Breaks With Ease

Just In Time! Learn How to Keep Your Calendars and Schedules Rolling Along.

Tis the Season! Between people on your staff asking for time off and adjusted Library schedules to multi-day closures and not-business-as-usual office hours, plus the occasional storm, and don’t forget the flu —  this time of the year can be a little chaotic. You have to be especially proactive, making sure to clearly communicate any changes to your patrons. Want to avoid a face-off with the Abominable Snowman? Use multiple methods to get the word out.

Learn how Springshare tools like LibStaffer, LibCal, and LibAnswers help prepare you for this season so, any surprises…will be good surprises!

LibStaffer First! Because You Want to Run Smoothly from the Inside Out.

When there are challenges ahead, get your house in order. Look internally to see what you can do to keep the library staff informed of the increased or decreased hours in the upcoming weeks and months. Follow these LibStaffer tips to ensure smiles on the library floor.

  • Connect – You can avoid the mess of pulling schedules back to revise them based on seasonal hours. Take the steps to connect LibStaffer Schedules to corresponding LibCal hours for specific locations. Admin > Schedule Settings > Edit Settings > LibCal Integration > Select a Library or department from your Hours list > Save. This way, if there are modified opening and/or closing hours, you can be extra diligent by opting to overlay the current hours when you assign people to shifts.
  • Manage –  Balance allowing your team the flexibility to swap and give up shifts with providing ample time for Managers and all involved to be ready for the changes. You can set up new parameters for both swaps and give-ups effectively restricting them to a selected amount of time before the shift starts. Admin > Schedule Settings > Edit Settings >Swap or Give Up Shifts > Enable restriction > Select Amount of Time.

LibStaffer is full of super useful features to help you stay on top of who is working and when. Don’t forget these concrete ways to keep everyone informed.

  1. Customize the Admin Alert Box to broadcast any policies for requesting vacation days.
  2. In the Approvals Pending page, LibStaffer lets you know if the person requesting time off is already scheduled for that time. You will also find the ability to approve, deny, or edit the request and see the staff member’s history — so make an effort to decide their fates as soon as possible. It’s appreciated because, during this time of year, sometimes travel arrangements have to be made. 

LibCal for All Seasons!

Every day of the year, LibCal keeps your library efficient and visible. LibCal shares your vitals: the what, when, and where. To make sure it’s the authority, keep it current!

  • Hours Module – Since the October updates, the hours in your LibCal system can now be associated with an Event Calendar you have. It is likely already connected to other components of your LibCal system. Never fear this time of year! You don’t have to change everything and then change it back, you can simply add and manage exceptions.
  • Appointments – Don’t forget to think about yourself! By this we mean, have a look at your availability that you share via Appointments. Perhaps you’re taking some days off and want to stack your appointments before you go. Or, maybe you want to modify your schedule so you can get on the road to see family? No worries! LibCal makes it easy to add and delete availability times from your appointment schedule.
  • To be doubly careful you don’t get booked when you can’t be — be sure to sync your Appointments availability with your LibStaffer shifts. This way if you’re scheduled for a shift in LibStaffer, you will be marked as unavailable for an appointment. Remember with cold and flu season, the shifts might be a bit unpredictable so this is a good precautionary measure.

LibAnswers for Anticipating the Questions.

The spectacular thing about LibAnswers is that patrons can ask their questions when they feel like asking them, whether the library is open or already closed for the day. Additionally, the system also has lots of little places you can customize to make sure you are communicating masterfully. 

  • SMS Keywords – Promote your library’s SMS number heavily. Then be sure to set up a number of Keywords. This allows your patrons to text a word or phrase to your SMS number and receive a text with relevant information right away. So if they text “hours” they’d receive a reply with the library’s hours (which you have made sure is current).
  • Autoload Delay – Configure the autoload delay feature to set up a proactive chat widget. Customize the language for the text of the header to say something fun like, “Remember, the library will be closed from X to X. Would you like to chat with a librarian now?” Everyone’s getting a reminder whether they decided to take you up on the chat or not.

Springshare tools work well together so go ahead and cross announce to cover all your touchpoints. Create a LibAnswers FAQ about seasonal hours and then link to your LibCal hours in the answer. Make edits to your Using the Library LibGuide to include the modified hours information and the new FAQ. Make an FAQ on the policies for taking sick days and vacations for your LibStaffer Admin alerts box. Be creative. Have fun. Customize language where you can to remind everyone that there are changes. Then infuse the library with apple cinnamon air fresheners to keep everyone smiling and looking forward to it all.

Share LibWizard Surveys With Some Fields…Pre-Filled For Ease

LibWizard. Yes! Send Surveys with Fields Already Pre-Filled

Getting Feedback Just Got A Whole Lot Easier!

Libraries mean it when they say they want patron feedback. The term gathering intelligence couldn’t be more appropriate than when considering feedback surveys. Expertly crafted instruction sessions are just the beginning of this essential relationship being built between the librarians and their patrons. How did they find out about the session? Did it deliver what was promised or marketed? What did it not cover that it should have? Would that participant recommend the session to a friend? Asking the right questions for your library is a critical piece of the puzzle. Post-instruction surveys are an invaluable source for anyone committed to customer service.


The full LibWizard system not only makes it easy to create unlimited surveys, forms, quizzes, and tutorials. Along with the many amazing new LibWizard features now, you can even elect to pre-fill some of the fields to further support ease of use.

Using The LibWizard Pre-Fill Feature in Your Surveys.

You can create surveys for website feedback, pre- and post-instruction, to gather feedback for events at your library, to learn more about what your patrons want to see more or less of in terms of services, etc. Chances are if you want to know what your users think, a survey will do the job. In many cases, it would be beneficial to both your team and the patrons themselves if some of the fields were pre-filled. It saves time. It assures a level of accuracy that might otherwise skew results or cause confusion. It allows your users to focus on the questions that serve the core purpose of the survey.

Here are some examples of fields that you might pre-fill. If you plan to send your survey to a specific subset of people, you can make things a bit easier by pre-filling, for instance, the course section.

You can pre-fill the name of the instructor, the semester, the type of event, location, etc. Some patrons hesitate to fill out surveys because they fear it will be time consuming.

In the interest of efficiency and to get as many participants as possible, make this pre-fill step part of your process. You need this information, but it can be handled nicely by this LibWizard feature.

Avoid survey fatigue! Only ask what you need to ask and pre-fill what you can.

How To Enable & Get Started With The LibWizard Pre-Fill Feature.

Our LibWizard FAQ states that,

You can pre-fill a survey’s fields by passing values in a URL, using either a custom URL string that you create, or an OpenURL link. When a user clicks on one of these links, they’ll be taken to your survey with the fields already filled out using the values passed from your URL.

The Custom URL option is just that. Values are contained inside parameters which are added to the end of the survey’s custom URL. Send that URL to your participants and the fields are pre-filled per your selections.

The OpenURL option lets you map survey fields to specific OpenURL parameters, subsequently passing citation information to your survey from, perhaps, your link resolver or catalog.

Our example here uses the Custom URL option. To get started, go to Survey Options > Advanced >Pre-Filled Survey via URL > Configure URL Settings.

Once inside the configuration screen, simply Enable the Pre-Filled Survey via URL option. Now you will see your survey questions and can proceed with deciding for which questions you want to go ahead and pre-select the answers. Make your choices. Click Generate custom URL string and voila! You can now send this URL to the ENG 101 class taught by Chester Copperpot with those fields already filled. 

To learn more about the Custom URL option, like how to swap the Field IDs used as the default identifier in the URL for the field short names, which can make it easier to know what’s in the URL string, or to look into the OpenURL option, which can be favorable for interlibrary loan request forms, for instance — make sure to read the LibWizard FAQ dedicated to this Pre-filled Fields feature.

You want patron feedback. It’s crucial to improving all your library’s efforts. Create surveys that are relevant to the patrons. Make them painless. And perhaps, more importantly, share with them the reasons their input is vital.

 

Using LibAnswers for Library Security

Keeping Track of Safety Issues Just Got Easier.

Libraries get their fair share of incidents that happen involving the safety of the staff, students and/or include the compromise of the building. Many institutions piece together a way to keep track of these via various reporting tools that range from spreadsheets to pen and paper recording, etc. You want to be able to take down what happened. It’s important to be able to add detailed information as you learn more. Ideally, it would be advisable to keep it all in a secure place.

Everyone cares. Everyone takes it seriously. But not everyone knows that there’s a great way to log and manage this safety incident reporting in the LibAnswers Platform.

Queue Up The Solution.

The system comes with one queue. It’s possible to have multiple queues in the back end of the LibAnswers Platform. You can contact sales@springshare.com to add a queue and designate this queue for logging library security incidents. By utilizing the features in LibAnswers, you can easily

  • Assign appropriate people to the special queue you’ve made to manage access to it.
  • Create a ticket — this will be the way you keep a manageable record of the incident.
  • Type up what happened in a quick customizable form. For Nature of Incident you can make options that include: Accident, Theft, Vandalism, etc.
  • Add details along the way. To the ticket, you can add — immediately or at a later date — photos, links to policies that apply or need to be referenced, a case number, internal notes, etc.
  • Add tags to tickets to help you and others find them, as necessary.

The LibAnswers Features That Make Active Recording and Alerting Possible.

Sometimes you can record an incident that’s already been resolved. A student employee had an accident and cut her finger. She was treated with soap and a bandage and she’s fine. Easy peasy. However, there are times when there is a lot more to it and this is when LibAnswers features come in handy.

Library Security is not written on to-do lists each day, rather, it should be a steady pursuit. You want to be able to record in as much detail as possible what happened. A patron came to the reference desk to say her laptop is missing. A staff librarian noticed a window is broken. A student ran into the library in a panic to tell a librarian she is being followed by a stranger. There was a verbal altercation that included inappropriate language between a patron and a librarian about admission to an event. Many incidents will need to be reported and then revisited with further details and status updates on the process toward resolution. LibAnswers can help you do that.

However, more than being able to add pictures, case numbers, and updates, the LibAnswers Platform has features that can help you diligently stay on top of incidents so you are always aware of these critical safety issues.

  • You can manually assign and transfer tickets — make sure they’re not bottlenecking or waiting for attention.
  • The Question Routing Field allows you to route a ticket to a specific person when field conditions you designate are met. For instance, you can route all incidents marked Accident to the Library Director. Talk about expediting!
  • You can create customized ticket alerts for a queue. Your queue — Library Security Incidents Log — is a crucial piece of the puzzle at your library. We provide 3 options for alert thresholds. First, a number of unclaimed tickets over a designated period of time. Set it at 5 in 120 minutes and the system will send an alert if it happens. Second, a keyword you choose is used. You can enter keywords like police or ambulance, etc. and then enter the email or phone number of the person you want to be alerted when those words are found in a new ticket. Third, automatic reminder emails can be set to remind a person, set of people or the ticket owner of open tickets, or unclaimed tickets or when it’s been days since the ticket was updated.

(Efficiently) Take Safety Seriously!

Keeping your staff and patrons safe is paramount. Libraries truly care about this. The LibAnswers Platform is flexible enough in design to help you record, track, and update your Library Security incidents efficiently. Alerts help you stay informed and focused. And, with statistics like turnaround time, date and time, source and form field ticket stats, and the ability to export stats — you’ll have data to analyze, too!

Hear How Two Public Libraries Are Using LibStaffer

Live Speaker Webinar Series May 22 and June 6

Learning By Example

Sometimes, the best way to understand how a tool can be used in your library is to see how someone else is using it in theirs.

To that end, we have two amazing speakers from the Arlington Public Library and the Marion County Public Library System each presenting on how they’re using LibStaffer at their libraries.

Join us for two opportunities to learn how other libraries are using Springy Tools, why they switched, and ways they’re using its unique features.

What’s LibStaffer?

LibStaffer is staff and service point scheduling tool designed to take the hard work out of scheduling so you have time to focus on more important projects. Organizing the reference desk schedule for next week, or covering John’s summer vacation, rotating early AM shifts so poor Mary isn’t stuck with the 8am’s every single day – is hard work, and it never ever ends.

LibStaffer’s powerful auto-scheduling tool understands staff preferences and their availability limitations so accurate schedules are created quickly and easily. Easily:

  • Outline who can work on which schedule and define staff availability including time-off;
  • Integrate with LibCal’s Appointment Scheduler so one-on-one consultations aren’t booked at the same time as a reference desk shift;
  • Enable Clocking In/Out with the LibStaffer Timeclock with IP & Geolocation functionality;
  • Create Workflow Forms that facilitate the entire life-cycle of a workflow process (like an employment application!);
  • …. and so much more!

These speakers will cover:

  • How they’re using LibStaffer across multiple branches and service desks;
  • What they were using originally (Excel Spreadsheets!) and why they moved to LibStaffer;
  • Their favorite LibStaffer time-saving features like the drag & drop tool and the auto-scheduler.

Register Today – Webinars Are 30min and Free!

Timing doesn’t work and can’t attend? Register anyway to receive the recording! Just choose, ‘Receive Recording’ from the sign-up form.

How Arlington Public Library Uses LibStaffer

When: Wednesday, May 22

Time: 1:30pm – 2:00pm U.S. ET

Register Todayhttps://calendar.springshare.com/calendar/training/arlington-public-library-uses-libstaffer.

Note: We’re using the awesome new Friendly URL feature for Calendar Events!


How Marion County Public Library System Uses LibStaffer

When: Thursday, June 6

Time: 1:00pm – 1:30pm U.S. ET

Register Today:

https://calendar.springshare.com/calendar/training/marion-county-public-library-system-uses-libstaffer.

We hope to see you during this special guest presenter’s webinar series! If not, be sure to visit this blog again as we’ll be posting a post-event recap with links to the video recordings.

Feed Your Data Cravings — With Springy Stats That Are Off The Charts!

Get Me Some Actionable Data…STAT!

This is the world we live in. We need proof to try the pudding. 15 years ago, people simply went to a restaurant, chose a vacuum, or took a gym class. Now, most people spend a considerable amount of time doing research before major and even minor purchases. Just think about how many reviews you’ve read lately for a mobile phone case. How many stars does it take for you to choose a taqueria? Forbes says, “82% of smartphone users consult their phones on purchases they are about to make in-store.” Librarians have known for a long time that keeping statistics is important. Having actionable data is key.

Grid And Bear It.

Springshare understands how valuable metrics are to libraries. You’re in the service industry. It’s critical for you to keep track of usage, to measure growth, and to gather feedback. You have to be able to make assessments about which efforts are yielding positive results and which programs or classes are no longer popular. Springshare has statistics built into every tool. Since the love of data is now a very cool thing, we wanted to geek out and share some great charts and graphs you can dazzle people with at the staff meeting.

LibWizard allows you to easily build custom forms, surveys, quizzes, and tutorials. If you choose the Grid Field, you can get feedback on a number of related questions all at once. Looking at the data through the varied chart options can quickly help you make some decisions about, in this case, improvements to library instruction sessions. As we can see from this Post-Instruction Survey, the attendees thought the class was maybe a bit short. And, while they thought it had great content and examples, it didn’t have enough hands-on exercises and there wasn’t enough time for questions. How incredible would it be for your team to have this kind of evidence?

It’s All About The Filters.

LibCRM is our Customer Relationship Management tool designed specifically for libraries. It’s amazing what this system helps you keep track of from projects and tasks to the complexities of relationships and memberships to recording all the work you’re doing to be of service and build a rapport.

But this system isn’t just wowing people because of what it can hold. It’s surprising folks with what you can extract. You choose the filters and get the intelligence you need.

Here’s a report on Adjunct Faculty Who Don’t Communicate with the Library. Being able to run a report that can filter through scores of records to display these specifics is beneficial. You could then spearhead a project to boost your outreach that gives you a real place to begin.

Don’t Just READ Into It.

The READ Scale or Reference Effort Assessment Data has been around since about 2002 when an ARL (Association of Research Libraries) survey was conducted and unearthed the problem that the READ Scale solves.

They had determined that it was necessary to spell out the efforts being made by librarians to help answer patrons. This ensures an accurate assessment of the work each interaction entailed.

Since inception, the LibAnswers Platform has provided librarians with the ability to select the READ Scale number that corresponds with the activity when recording the transaction. If you’re not already using it. You should! Data is most helpful when it is quantitative — in this case measuring effort. It justifies the need for professional librarians and their invaluable expertise. Plus, having this knowledge helps with scheduling. It’s easy to look at the time stamp in the stats. When the most difficult questions are being asked, you can make sure there’s a manager around.

Now, go ahead and check out the Stats and Reports features in all your Springshare tools to get the data that you need!