No two libraries are exactly alike. A small community library might have just one meeting room and a study nook. A sprawling academic library might manage dozens of study rooms, presentation spaces, and computer labs across multiple floors—or even multiple campuses.
No matter the size of your library, LibCal makes it easy to manage room reservations, streamline workflows, and improve the experience for staff and patrons alike.
A Flexible Solution for Every Library
LibCal Spaces is designed to scale to your needs—whether you're managing a single community meeting room or coordinating across multiple buildings.
- Small Libraries: Easily manage limited space inventory with intuitive setup tools. Offer patrons a simple booking process with customized forms, automated approval workflows, and notifications.
- Mid-Size Libraries: Use LibCal to organize bookings across several room types (study spaces, conference rooms, makerspaces, and more!) while maintaining control over booking rules, time limits, and user permissions.
- Large Libraries: Handle hundreds of bookings daily with robust administrative tools, API integrations, granular reporting, and real-time availability calendars.
Smart Features for Seamless Booking
These powerful LibCal Spaces features are designed to keep libraries of all sizes running smoothly.
- Real-Time Availability Calendars
Let patrons view availability at a glance and book in just a few clicks. Calendars update instantly, preventing double bookings and confusion.
- Custom Booking Rules & Forms
Set booking limits, buffer times, and capacity rules, and more—and collect exactly the information you need from patrons with fully customizable forms. You’re in complete control of how and when rooms are used.
- Authentication Options
Limit bookings to specific user groups (students, staff, community members, etc.) using built-in authentication options like SSO or barcode validation.
- Tablet Displays & Smart Locks
Display real-time space availability and info on wall-mounted tablets, with on-the-spot booking and check-in/check-out functionality. Integration with smart locks fully automates the booking experience!
- Automated Email & SMS Notifications
Send confirmations, reminders, and follow-ups automatically—freeing up your staff from repetitive communication tasks.
- Equipment Booking Integration
Need to manage both rooms and equipment? Seamlessly connect Spaces with LibCal's Lending Hub add-on module so patrons can reserve what they need, all in one go.
- LibMaps Integration
Book spaces and seats directly from your LibMaps interactive floor maps—giving users a visual, easy way to reserve the exact spot they need.
Ready to Streamline Your Room Reservations?
LibCal Spaces gives you the control, flexibility, and efficiency you need—no matter your library’s size. Want to see it in action? Get in touch with us for a personalized demo and discover how easy it can be to manage space bookings with LibCal!