Archive for LibCal

LibCal 2.6.4.2 Equipment Booking Update Now Live

Lots more updates for the Equipment and Spaces module coming your way! With this update we’re focusing on the admin side of Equipment and Spaces, so managing items and loans is as seamlessly easy as one could imagine. From redesigned loan management screens with all new editing and emailing functionality built in, to reconfigured item and category management screens, plus a sprinkling of new features on top – this update has a ton to love, so let’s dive in!

Redesigned Checkin/Checkout/Overdue Tabs

We’ve updated the look and feel of the Equipment Checkin, Checkout and Overdue tabs, with a dual goal of adding more functionality and making the page easier to use. The new layout should make it easier to manage large numbers of items on the same page, by moving from a tile based layout to something more streamlined. In addition, we’re adding a quick “email patron” function right to these pages, so it’s easy to stay in touch with folks who have upcoming and overdue reservations! Plus, we’ve added simple edit and cancel booking function to the Checkin and Overdue tabs, so you can edit relevant information from any of the admin tabs. Check it out:

In addition to updating the Checkout, Checkin and Overdue tabs, we’ve also updated the Booking Explorer page – you can now edit or cancel bookings and email patrons from the Booking Explorer.

Redesigned Edit Item and Category Screens

We also took the opportunity to greatly simplify the navigation of the Admin Edit Item and Edit Category screens by consolidating the “Manage Categories” and “Manage Items” functionality into a single page, organized by panels. These two features were previously presented on two separate screens, which felt a bit disconnected. With these changes, the relationship between Categories and Locations should be much clearer, and hopefully it will be easier to keep track of which items belong to which categories.

Plus Bonus Features – We couldn’t leave the Edit Item and Category pages without adding some new functionality, so we also added a couple of nice to have features, including:

  • Reorder Categories & Sort Categories By Name – You can now customize the order in which categories display in Equipment and Spaces! This is a great option if you’d like to feature a few items at the top of the list, or sort by most popularly requested item category. To sort, head to Admin > Equipment and Spaces > Edit Location > Equipment > Re-order Categories.
  • New Minimum Duration Setting – We’ve added a new setting so you can control the minimum length of time required to book a reservation. This is particularly useful for folks who may not be lending items locally, ie if you need time to mail an item out and back, you can now ensure that a reservation must last a certain number of days to make transit possible.

Support for Public Nicknames in Spaces

New for the “Spaces” portion of Equipment and Spaces, we’re adding support for public nicknames. A public nickname is essentially a public moniker that a person signing up for a space might give their group – this displays on the public side of the system, so group members can efficiently look for where their group might be meeting. This is an ideal way to make relevant information about a booking display on the public side of the system without exposing any personal identifying information for group members. To enable this setting for your spaces, head to Admin > Equipment and Spaces > Edit Location > Spaces > Edit Category > Enable Public Nickname.

Even better, we’ve added some great new features to the way nicknames display on the public side of the system. We’ve added a whole new “Confirmed Bookings” landing page, which patrons can use to filter and search for their upcoming reservation – pretty sweet! And of course, the public nickname information is included as part of all API calls, so if you’re using the all new Read/Write APIs available in Equipment Booking, you can grab the public nickname for each group and display it on tablets and display panels throughout the library!

ConfirmedBookings

LibCal v2.4.6.1 – Equipment and Spaces Updates Now Live!

Have you heard about our all new Equipment and Spaces Module? It makes reserving spaces and equipment a breeze, and brings a new level of reservation flexibility along with a beautiful, tile-based public interface. “Spaces” are our all new upgrade to the Room Booking module. They offer more flexible reservations and the ability to book spaces and equipment in a single reservation.

With this update, we’re bringing you several updates to the Equipment and Spaces module. We’ve made some adjustments to the public side of the system to give “Spaces” a look and feel that’s more similar to the previous Room Booking module, and we’ve made lots of adjustments on the admin side of the system to help separate these elements out a bit. Not to worry though, you’ll still be able to book Spaces and Equipment in the same reservation! We’ve also added lots of nice to have elements to Equipment and Spaces, including iCal feeds, QR code support, and several key bug fixes. Read on for the deets!

New Public Interface for Spaces

After hearing lots of feedback from several early adopters of the Equipment and Spaces module, we heard your feedback that the first iteration of reserving Spaces wasn’t quite in keeping with what your users had become accustomed to in the old Room Booking module. To help with this, we’ve updated the look and feel for Spaces – check it out:

NewSpacesUI

The big emphasis for the new design is to reduce the number of clicks that a user has to execute to create a new booking – rather than starting out with a catalog-type interface (where the user has to start off by making a selection before seeing any availability), users will now jump straight to current availability. We also wanted to ensure that the new design is mobile-friendly right out of the box (check!). And of course, we also made sure that Spaces and Equipment can still be reserved as part of a single reservation – once a patron reserves a room, they’ll then see the option to Add Equipment to that reservation.

Good to Know: Now that Spaces and Equipment both have their own landing pages, if you’re linking to these from your LibCal homepage, you’ll need to make a quick adjustment to provide a link to the new Spaces page. Admins can head to Admin > Look and Feel > Homepage Editor > Add Item > Equipment Book Space to add this link to the homepage.

Updated Space and Equipment Admin Settings

Now that we’ve separated out elements of the public Equipment and Spaces UI, we also wanted to tease out some of the settings for this module on the Admin side of the system. We’ve separated “Equipment” and “Spaces” into their own upcoming bookings and booking explorer pages, so you can view each of these with ease. We’ve also adjusted some of the Admin settings for these modules to make things a bit easier to navigate – you’ll now find separate tabs within each Location to manage “Equipment” and “Spaces” within that location.

We’ve also added a frequently requested feature to the Equipment and Spaces explorers – you’ll now see a “View All” option on these pages, so you’ll no longer need to browse through separate categories in order to view past and upcoming reservations.

And last, we’ve added another highly requested feature to the admin settings – now, when you upload an image for a piece of equipment, those images will be adjusted to a standardized size, so your catalog pages will display in a more uniform manner. Sometimes it’s the little things in life that make the biggest difference!

New Method for Selecting Return Time

In keeping with our drive to simplify the booking pages for patrons, we’ve also redesigned the method used for selecting the end-time for a reservation. This impacts both Equipment reservations as well as Space reservations – now, instead of displaying a list of possible return times, patrons will see a simple date and time picker. This makes it easy for patrons to select the date and time they’d like to return an item, and is especially helpful when the list of possible return times would have been exceptionally long (ex. for hourly loans that span multiple days, where the list of possible return times could grow into hundreds of possible choices).

iCal Feeds and QR Codes

QRCodesWe’ve added support for iCal feeds and QR codes for both Equipment and Spaces! The new iCal feeds will make it that much easier to integrate your upcoming Equipment and Space reservations with a third party calendar system (like Outlook or Google Calendar) – you can now subscribe to your Equipment or Space reservation feed from within any 3rd party calendar application, so information on upcoming reservations will flow to that calendar with ease.

Plus, we’ve also added QR code support for Equipment and Spaces. This is a fantastic way to share information on how to reserve a space or piece of equipment with patrons at point of need. Just post the QR code next to the available resource, and when patrons scan that code, they’ll go right to the public item reservation screen – no remembering or typing in URLs required! To start using QR codes and iCal feeds, head to Spaces/Equipment > Availability.

Bug Fixes

  • We’ve fixed an issue with the public and admin-side availability grid display – now these will always go straight to the current day’s availability when the page is initially loaded.
  • We’ve also fixed an issue with daily reservations where, in certain circumstances, a patron could select an end date that wasn’t allowed (usually because the library was closed on that day), which generated an error message. We’ve adjusted things so patrons can no longer select a return date that isn’t allowed.

LibCal: MyScheduler Updates Now Live

Exciting news for LibCal users – we’re introducing a slew of updates to make MyScheduler the easiest and most flexible way to book an appointment with a librarian. Our new MyScheduler Appointment Categories will make it easy for patrons to book exactly the amount of time they need, and we’re also bringing you several great updates for MyScheduler Groups and emails. Here we go!

MyScheduler Appointment Categories

SelectstaffWe’re thrilled to introduce the all new Appointment Categories in MyScheduler. With Appointment Categories, you can support different length appointments for different appointment “types”. Ex. you might create categories for “Research Review (30 minutes)”, “Citation Assistance (30 minutes)”, and “In-depth Research Question (60 minutes)”. Patrons can then select the type of help they need, and MyScheduler will create an appointment for the amount of time you’ve set for that category. We’re thrilled to add this layer of flexibility for appointment types, as patrons will now be able to select exactly the amount of time they need to get the help they require.

Good to know: This is an opt-in update. Switching to the new Appointment Categories will change how your staff manage their MyScheduler availability – they’ll still define the times that they’re available, but they’ll no longer define their appointment durations or padding between appointments (those will be defined by the Appointment Categories). To take the new Appointment Categories for a spin, Admins can head to Admin > MyScheduler Settings > Appointment Categories and Durations.

MyScheduler Groups Update

By popular request, we’ve added customizable text areas to the top of the MyScheduler Groups page, to make it easier to display your library’s terms and conditions for booking meetings with librarians. Admins can head to Admin > MyScheduler Settings > Page Description to add a custom terms and conditions statement, which will appear at the top of the Groups page as well as in the Groups widgets.

We’ve also added a customizable text area for each MyScheduler Group, so if different groups have different policies, you can create custom text for each group. To customize this area, Admins can head to Admin > MyScheduler Settings > Manage Groups > Edit Group > Description/Info Text.

MyScheduler Email Updates

  • We’ve added a new email template for the Confirmation email that’s sent to librarians when someone creates a new appointment, so this email is now customizable! Head to MyScheduler > Appointment Scheduler Settings > Confirmation Email to Admin template to give it a spin.
  • Even better, we’re including a “Cancel this appointment” link in the email sent to librarians, so if you need to cancel the appointment, you’ll have a link available right in your inbox.
  • We’re also updating the email tokens used in various MyScheduler emails by separating “Location” from “Date and Time”, which makes the emails sent to patrons a bit more flexible.

 

LibCal 2.6.4 Now Live!

It’s a whole new year, and with it we’re bringing a host of new LibCal features! This update brings the much requested Fines support functionality to the Equipment and Spaces module, plus a great new feature for booking multiple Rooms when creating a new event. Lots to share, let’s get to it!

Equipment and Spaces: Fines are Here!

finetemplate3For folks using the Equipment and Spaces module, we have exciting news – we’ve added full fines support for Equipment, to help motivate patrons to return their items on time. 🙂

Create templates (like the one on the right) for the different fine structures you need, then apply those fine templates to item categories. The fines module will automatically calculate the amount to assess if an item is returned late. Librarians can easily view the amount owed by patrons, and view a full history of all fines owed by a particular patron. LibCal even includes basic patron communication tools, so you can send email notifications and reminders and generate simple invoices, lickety split.

To get started with the all new fines module, Admins can head to Admin > Equipment and Spaces > Fine Templates.

Plus a Bonus: Read API for Fines

No fines module would be complete without a way to report fines to your central billing system, and LibCal’s fines module is no exception! A full read API is included as part of the fines module, so you can easily feed the information on fines currently owed to your central billing system, library catalog, etc.

Add Event: Reserve Multiple Rooms

If your library employs flexible Room Booking Rooms (where more than one room can be reserved at a time), we have great news – you can now reserve multiple Rooms when creating a new event! We know this is a key feature for those of you with flexible meeting rooms, like rooms that can be separated by a divider into rooms A and B, or combined into a single larger AB room. To try out this new feature, head to the add/edit event screen and select the locations you’d like to reserve.

LibCal 2.6.3 – Equipment & Spaces Updates Now Live!

Have you heard about our all new Equipment and Spaces Module? It makes reserving spaces and equipment a breeze, and brings a new level of reservation flexibility along with a beautiful, tile-based public interface. “Spaces” are our all new upgrade to the Room Booking module. They offer more flexible reservations and the ability to book spaces and equipment in a single reservation.

We’re adding more great reasons to try out the new Equipment and Spaces module, including the extremely exciting, much anticipated read/write API for both Equipment and Spaces! Read on to learn more about the latest and greatest…

Read/Write APIs in the Equipment and Spaces Module

Full read/write APIs are now available for both Equipment and Spaces, which makes it possible to view availability and create a new reservation from anywhere! What makes these read/write APIs so exciting? Simple – it enables your in-house library developers to create exciting apps and functionality that will take your LibCal data and content and distribute that data wherever you need it.

A major first use we’re expecting to see with LibCal’s read/write APIs are integrations with existing room panel systems, i.e., touchscreen panels located outside of a space in your library. Our new read/write APIs make it possible to both view upcoming meeting reservations and create a brand new reservation right from that panel. We can’t wait to see what else the LibCal community dreams up for these new read/write APIs, so please don’t hesitate to share what you plan to do with the new tools! To take the new APIs for a spin, admins can head to Admin > API > Equipment / Spaces.

Admins Create Bookings of any Length

adminduedateWhile following the rules is important, we know there are times when librarians just need to break the mold and allow loan periods that extend past normal due dates. We’ve got you covered – now you can create reservations of any length, and renew existing reservations so they’re due back at any time in the future you specify.

Plus more Equipment and Spaces Updates

  • We’ve added a new report for viewing Overdue Items, so you can see everything that’s overdue at a glance.
  • Speaking of overdues, we’ve also adjusted the public display so that if an item is currently overdue, it will not display as currently available for the current day on the public side of the system.
  • We added a new setting to control whether new reservations should default to the longest or shortest possible loan period. Currently, Equipment and Spaces always default to the longest possible loan period when a patron creates a new reservation; with this setting, you can now choose to make the default the shortest possible loan period. You’ll find this setting under Admin > Equipment and Spaces > Edit Category > Booking Default.

Login to LibGuides (And Other Springy v2 Tools!) Using Your Authentication Layer

LibAuth Login

LibAuth Login

Early this year, we announced greater LibAuth integration with Springshare Tools. One of the components of this integration is the ability to use your own authentication method to login to your v2 Springy tools!

Basically, if you’re using LDAP, CAS, Shibboleth, SAML, ADFS, or a self-hosted authentication tool – you can use that protocol for logging into your LibGuides, LibCal, LibAnswers, etc.

While you’ll still need to have an account in those Springshare tools, you won’t have to remember separate passwords for your Authentication layer and your Springshare apps.

Setting It Up – Cool Winter Project!

Navigate to LibApps > Admin > LibAuth Authentication. You need to be a LibApps admin in order to see this menu. Being a LibApps admin is different than being a LibGuides admin. Contact your LibApps admin if you need to elevate your account status.

On the configuration tab, set up your authentication protocol and be sure to run tests to make sure it’s working. At the bottom of the screen, click “YES” under Allow logging into LibApps using this authentication. Inside your authentication layer, you’ll need to release the email attribute.

LibAuth Authentication

Creating a lot of LibGuides Accounts?

No one wants to click ‘Add Account’ 100+ times when adding all of your LibGuides authors. But, they do need to have a LibGuides account for the authentication integration to ‘connect’. So, we’ve got a workaround that will make things much faster for LibGuides admins!

  • Setup your LibAuth login credentials (see above)
  • Login to LibGuides > Admin > Accounts
  • Click ‘Invitations’ Tab > Invite Users Button
  • Paste in email addresses for all your LibGuides authors (paste in hundreds of emails!)
  • Choose account level > hit send!
  • Authors will receive an invitation to create an account password however, their account has been ‘created’ so they can sign into LibGuides using your authentication layer!

Important Things to Note:

  • Not available with SIP2 – SIP does not contain the email attribute, so we’re not able to offer this option for SIP2 authentication services.
  • Granular Permissions – Are still managed at the Springshare Tool level. So granting access to specific tools and areas within those tools are handled inside LibGuides, LibAnswers, LibCal, etc.

But Wait, There’s More!

Authentication in LibCalIf you haven’t had a chance to check it out, there are amazing LibAuth integrations with LibCal. You can route users through your authentication layer for Room Bookings, Calendar Event Registrations, Equipment Bookings module, and even My Scheduler Librarian appointments.

It’s Just the Beginning!

This release is just phase one of our big plans for LibAuth integration with Springy Tools. We hope to integrate authentication services inside all of our Springshare apps! Just imagine, routing LibWizard quiz takers through your authentication service. Or allowing students to post on discussion boards or comments on your blog through your active directory of users. Or using your authentication protocols before patrons can initiate a LibChat chat exchange. This is just the beginning of great things to come!

LibCal 2.6.2 Now Live!

We have a post-Halloween treat to share with all the LibCal fans out there – the 2.6.2 update is now live! This update includes all treats and no tricks, with updates to the Equipment Booking module and expanded administrative controls in the Events module, including registrations and waiting lists.

Equipment Booking Updates

  • Automatically Cancel Reservations if not picked up on time – If patrons don’t pick up equipment in a timely fashion, release it so it’s available to the public! You’ll find this setting under Admin > Equipment > Edit Location – set the amount of time the system should wait before releasing the reservation back to being publicly available, and LibCal will do the rest!
  • Adjust Due Date If Item Picked Up Early – If patrons come to pick up an item ahead of schedule (and it happens to be available at that time), LibCal Equipment Booking will automatically adjust the due date based on the time the item was actually picked up.
  • New Catalog Layout Options – We’ve added simple customizations for the new Equipment & Rooms catalog pages. Admins can head to Admin > Equipment & Rooms > Catalog Settings to access these new controls – create simple page customizations using mustache templates, and choose how many items to display per page by default.
  • Include Terms & Conditions in Emails – We’ve added a new token for automated system emails, so you can include your terms & conditions as part of email confirmations and reminders that are sent to patrons.

LibCal Event Updates

We have several popularly requested features in LibCal Events to share. Event management is getting some sweet updates this time around, including:

  • Add a new registrant from the Admin side – We’ve made it much easier to manage new registrants over the phone or at the front desk – now, you can register patrons for events from the admin side of the system. Head to the calendar and click on any event that requires registration – you’ll see a new option to “Add Registration”. When you add a new registration, the person you registered will still receive a confirmation email & any other reminders that folks who self-registered receive.
  • Waitlist order can be rearranged on the Admin side – Need to switch around the waitlist order to promote a particular user to the top of the list? Now you can! Just head to calendar and click on any event that includes a waitlist, and use the new arrow options to move someone to the top of the list.

LibCal Equipment Booking is Here!

We have super exciting news to share – the Equipment Booking module of LibCal is ready to be unveiled to the world and we’re confident it will revolutionize how libraries manage equipment reservations. From advertising equipment availability, to managing the reservation process, to managing inventory and check in / check out we’ve got your needs covered.

The LibCal Equipment Booking is an optional module to our LibCal platform. It makes reserving and managing equipment streamlined and worry free. Create an attractive, tile-based public catalog to advertise available equipment, so patrons can browse available equipment at a glance. Patrons can reserve multiple items in a single reservation – whether it’s reserving the camera, tripod, and battery pack, or reserving a study room and a projector, a 3-D printer and maker space… Equipment Booking has you covered. When patrons come to collect their equipment, use the Equipment Booking module to check the item out (and back in again!), and use our handy reminder emails to remind people when items are due back. Even keep track of an item’s entire history – everything from the serial number to replacement cost, to detailed service history notes and checkout history.

There are literally too many things to go on about, so we created a short video to show you the highlights of the new Equipment Booking module:

No time for a video? Here are the top level highlights:

  • Visually Focused Public Catalog – LibCal offers an attractive, tile-based layout, making it easy to display items in an easy to digest visual layout.
  • All equipment information, all together – User manuals, terms and conditions, rules around lending, service history notes, replacement costs, lending history – all information about each item is stored together, so it’s all easy to access.
  • Reserve Multiple Items – If patrons need to reserve multiple items in a single reservation, LibCal Equipment Booking handles things with ease. Patrons add multiple items to a “cart”, and complete their reservation with just one booking form. On the back-end, view all items contained in a single reservation at a glance – no more signing up for individual time slots!
  • Check Items Out and In – LibCal offers a simple check in / check out process, so you know at a glance which items are available, and which are out with patrons. In case you’re wondering, our Check Out process even includes the following nice to have features:
    • Customized Check Out / Check In Alert Messages – Remind front desk staff to check items during check out and check in, to make sure that all pieces of a kit should be included.
    • Hot Swap items – A patron shows up to pick up equipment, but the iPad they reserved isn’t there? No problem – just swap the item for another available item, without needing to edit the entire reservation.
    • Integrated Email Notifications – We’ve included reservation confirmation messages, check out email receipts, “item due soon” reminder email, and an overdue reminder email, so patrons have all the info they need for every reservation.
  • Powerful Lending Rules – Ensure fair and equal access to all patrons by limiting both the duration and frequency of reservations.
    • Support for Hourly and/or Daily reservations – Do you have some items that circulate for 3 hours, and others that circulate for 3 days? LibCal Equipment Booking has you covered.
    • Custom Frequency Limiters – Limit the number of times a patron can reserve items of a particular type by day, week, month, or year.
  • Room Booking Integration – Migrate your existing Room Booking Rooms into the new Equipment Booking module, and your patrons will be able to reserve items and spaces in a single reservation. Hello, reserving a meeting room and projector in the same reservation!
  • Availability Governed by the Hours Module – Our new Equipment Booking module relies on the LibCal hours module to determine when items are available for pick up and return, so there’s no more managing availability on a periodic basis. Just set your lending rules, link your Equipment Location to the correct Hours Location, and you’re set to lend!
  • Integrated with Authentication – We offer SAML, CAS, Shibboleth, Active Directory, LDAP, and SIP2 integration, right out of the gate, so only permitted users can borrow items at your library.

And there you have it – a robust, attractive, and easy-to-use Equipment Booking system, built seamlessly within LibCal. It’s the best bang for your equipment buck and we can’t wait for you to start using it. To get started, contact your favorite Springy and request a trial today!

PLUS: Join us for a live 30 minute webinar to explore everything the Equipment Booking module has to offer! Choose the date that works best for you and click to register (all times listed are in Eastern time):

Fri, Sept 16: 11am – 11:30am Mon, Sept 26: 3pm – 3:30pm
Tues, Sept 20: 3:30pm – 4pm Thurs, Sept 29: 11am – 11:30am
Thurs, Sept 22: 10:30am – 11am

Train Future Librarians and Request a *Free* Suite of Springshare Tools

Graduating Librarians, Information Professionals, and School Media Specialists are entering a workplace that requires more and more specialized skills, knowledge, and experience. Things like:

  • Experience at building a LibGuide;
  • Knowledge of administering & maintaining a LibGuides system;
  • Skill in using virtual chat reference tools like LibChat;
  • Know-how with coordinating, managing, and advertising library events;
  • Expertise in building and creating interactive instructional tutorials.

At Springshare, we recognize that Librarians-in-Training are the future <cue cheesy music> of Librarianship and we want to help them be as prepared as possible for what’s to come!

To that end, we’re offering a free Suite of Springshare Tools to any and all LIS Programs, School Media Specialist certification programs, or M.Ed Programs, and others. If you’re not sure your school or program qualifies, just fill out the form below and inquire!

With your LIS Suite, students will gain real-world experience using Springshare Tools. Furthermore, it can serve as a living and online archive of their student work – invaluable to future employers.

What’s in the LIS Suite of Springshare Tools?

Each LIS Suite comes with the following Springshare tools and you’re welcome to choose one, a few, or all of the tools to utilize within your program. You don’t need to get the entire Suite if you don’t need it! But, we think you might like to make use of all the tools in your proverbial toolkit!

LibGuides LogoLibGuides CMS:  Students learn to curate knowledge and build multimedia-rich guides by:

  • Creating subject, course, or topical Guides
  • Creating a mock ‘Library Website’
  • Learning about Bootstrap in a user-friendly environment
  • Creating a mock ‘Staff Policies & Procedures’ manual

LibWizard Logo​LibWizard: Students learn to create interactive tutorials, quizzes, surveys, and forms to engage patrons by:

  • Building self-paced interactive tutorials and assessments
  • Assessing patron learning with quizzes
  • Creating engaging feedback surveys
  • Replacing paper forms with mobile-friendly online forms

LibAnswers LogoLibAnswers Platform: Students develop their virtual reference and reference interview skills by:

  • Practicing a live chat exchange using LibChat
  • Creating media-rich FAQs and learning best practices for keyword optimization
  • Practicing their reference interview via email, SMS, Twitter, and more

LibCal LogoLibCal: Students learn how to create engaging library programming and events, manage space bookings, and create their own one-on-one consultation scheduler by:

  • Practicing creating a library calendar with engaging events
  • Communicating and advertising events to patrons
  • Managing library spaces, study rooms, and bookable spaces
  • Creating their own schedule for librarian consultations and advertising them to patrons

Terms of Use – All the Fun Without the Jargon

  1. Your LIS Suite of Springshare Tools may only be used within your library school, educational, or certification program to train future librarians and information professionals on the use of Springy Tools.
  2. You / your designated group of local admins are front-line support for any questions your students or faculty have about using Springshare tools. They / you can have full access to our help documentation and training, but all support questions from students/faculty are routed through you. Basically, you know them better than we do so it makes sense for their questions to be answered locally!
    • If you / your designated group of local admins have questions or need to report any issues, contact Springshare Support.
You may not use Springy Tools to provide services to patrons or end-users.

What About Content on Other LIS Systems?

Since 2011, we’ve realized the importance in providing access to LibGuides for Librarians-in-Training. If you’ve created content on these systems, we’ve outlined your options below.

Request Your LIS Suite of Springshare Tools!

Ready to get started? Request your LIS Suite of Tools today!

 

LibCal 2.4.5 – MyScheduler Updates Now Live!

Oh boy, we have some fun MyScheduler updates to share! With this release we’re aiming to make life easier for admins, and what better way to keep your sanity intact than to add centralized MyScheduler management and a whole new way of presenting your MyScheduler appointments to the public? We’re excited to hear what you think, so let’s get right to it!

MyScheduler Groups

Have you ever wished for more control over the way your site’s MyScheduler appointments are shown? Maybe you’d like to display appointments with librarians based on higher level groupings, like showing all librarians from a particular branch/campus together, or show a breakdown of librarians by subject speciality. Well we have good news – now you can now create “Groups” of My Schedulers within your LibCal system!

When you create groups using the new options, patrons will see an accordion list of all of the “groups” you create. Patrons can browse available groups, select an individual librarian within a group, or use the “No preference” option to sign up with any available librarian in that particular group.

myscheduler

To try out the new MyScheduler groups, admins can head to Admin > MyScheduler Groups. And when you’re there, you’ll also find a couple of additional new MyScheduler features, including…

Centralized MyScheduler Management

One of the most frequent requests we hear from Admins is for a way to centralize managing MyScheduler settings and appointments for other users. We’ve heard you loud and clear, so today we’re thrilled to make life easier for site Admins and announce this new feature – Admins can now view and edit MyScheduler availability and appointments on behalf of other users. You’ll find these new options in two places:

  • In the MyScheduler Groups page – Admin > MyScheduler Groups
  • In the Manage Accounts page – Admin > Accounts

With these new options, Site Admins can now add and delete appointment availability on behalf of other users, so you can make sure availability information stays up to date. Site Admins can also view upcoming appointments, and can edit/update appointments for other users in case of a staffing emergency.

Even better, we’ve also added centralized statistics tracking for MyScheduler appointments! Admins can now view individual MyScheduler stats reports for each librarian. We’ve also added a consolidated MyScheduler stats report to give you the full picture of appointment bookings in your library on a year by year basis. You’ll find these stats reports under Stats > MyScheduler > Overview / Per User.

Room Booking Updates

We also have a couple of small-but-helpful settings updates for Room Bookings:

  • Allow a single user to reserve multiple rooms in the same booking – This setting is key for folks who have flexible meeting spaces – perhaps 2 smaller rooms that can be combined into one larger meeting space. Previously, LibCal would prevent booking multiple rooms with the same email address – but now, you can control this behavior with a new system setting! Head to Room Bookings > Settings > Edit Group > Restrictions and look for the checkbox – “Multiple rooms can be booked at the same time by same user”.
  • Customize Room Capacity Ranges – We’ve added an option to control the room booking capacity ranges that are displayed in your LibCal Room Booking page. This setting filters rooms based on the “capacity” setting you enter under Rooms > Edit Room > Capacity. Head to Room Booking > Settings > General Settings to create custom ranges.

As always, thanks to everyone who pitched in ideas and thoughts on this update. We’re very excited about the new MyScheduler features and can’t wait to see the new features in action and hear what you think!